About the job

The Grants Management Specialist assumes responsibility over the efficient management and maintenance of grants related information, documentation, reporting, and processes across DRC Syria, under the supervision of the Grants Management Manager (GMM). The Grants Management Specialist is responsible for the coordination, compilation, and review of donor narrative reports. This includes meeting external reporting deadlines; triggering and coordinating inputs; and compiling, reviewing, and finalizing narrative reports through to donor submission. Grants management responsibilities also include advising on donor regulations and compliance, reviewing of contractual terms, managing deadlines within and across grants, managing instalments, inputting and controlling of grants data in DRC’s Global Grants Management System (Dynamics) and SharePoint, and preparedness for audits. The Grants Management Specialist facilitates DRC grants management processes in terms of information management and administration tasks, including maintaining and circulating various trackers and grants management tools. The Grants Management Specialist plays a leading role in coordinating and facilitating monthly grant opening, review, and close-out meetings, including follow up on action points. The role requires significant liaison with counterparts in DRC Area Offices, Country Office, and HQ. The Grants Management Specialist will contribute to DRC Syria’s localisation commitments by strengthening equitable and compliant grant management practices with national partners, supporting transparent fund flows, and promoting capacity strengthening in donor compliance, reporting, and financial accountability across DRC and consortium partners.

In addition to the main roles and responsibilities outlined above, the Grants Management Specialist will support proposal development processes and other grants-related tasks upon delegation by the GMM and Head of Programme.

المسؤوليات

1. Grants Management

• Facilitate the administration of grants management processes (reminders of deadlines; coordination of reports; submission via online portals; coordination of comments/revisions).
• Promote quality information management by maintaining an up-to-date filing system on SharePoint, including careful version control of proposals, grant amendments, top-ups, donor reports, etc.
• Ensure that DRC Dynamics is continually updated (reporting, instalments, start date, end date, total budget, and uploading of documents).
• Ensure the maintenance of an internal grants tracker, reporting schedule, grants review schedule, and proposal pipeline.
• Track and follow-up on installment requests, in close coordination with HQ and Finance counterparts.
• Support the Finance team with audit processes when grants-related documents are requested.
• Support the GMM for compliance checks in Donor Grant Agreements (compliance with codes, donor visibility requirements, etc.).
• Coordinate inputs and preparations for grant opening, review, and close-out meetings, including preparation of the Project Management Tool (PMT).
• Prepare internal guidance and updates on donor compliance, to be presented in grant meetings.
• Facilitate the meetings as delegated by the GMM, taking note of the action points, for circulation and follow-up post-meeting.
• Provide guidance to DRC staff on donor compliance, requirements and guidelines.

2. Reporting

• Take responsibility for donor reporting deadlines (setting internal deadlines, preparing templates providing clear guidance to relevant colleagues, and following up on inputs).
• Lead the coordination, compilation, review and finalization of donor narrative reports, including submission via online portals, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements.
• Support partners in improving report quality through structured feedback and mentoring on narrative and compliance standards.

3. Partnerships

• Support the Partnership Manager in conducting due diligence for new partnerships.
• Participate in local partner capacity assessments and the development of capacity building plans, where relevant.
• Support local partners with capacity building related to grants management.

4. Proposal Development

• As assigned by the GMM, support the development of project proposals, including coordination and follow up to ensure timely submission.
• Support quality assurance and submission including via online portals.

Other tasks delegated by the GMM, as required.

Experience and technical competencies:

• Excellent written English communication skills; experience writing and copy editing complex and lengthy reports
• At least 3 years professional work experience in business development, reporting, or grants management in an NGO/INGO or similar
• Experience with grant management, and donor reporting
• Experience with inter-departmental coordination
• Understanding of localisation principles and equitable partnership frameworks in humanitarian programming.
• Cultural sensitivity and adaptability
• Ability to manage a high workload and manage stress
• Proven ability to manage stakeholders with strong communication, coordination, influencing and interpersonal skills.
• Commitment to humanitarian principles and DRC values.
• Strong understanding of global protection sector standards, protection analysis, and Results-Based Protection
• Experience in project development (including proposal writing) an advantage
• Experience in DRC Core Sectors (Protection, SWI, Economic Recovery, HDP) an advantage

تعليم:

Bachelor of Arts or other relevant degree

اللغات:

• English – fluent
• Arabic – fluent

n this position, you are expected to demonstrate DRC’ five core competencies:

• السعي نحو التميز: أنت تركز على تحقيق النتائج مع ضمان كفاءة العملية.
• التعاون: تقوم بإشراك الأطراف المعنية وتشجيع تقديم الملاحظات.
• أخذ زمام المبادرة: تتحمل المسؤولية وتبادر بينما تسعى إلى الابتكار.
• التواصل: أنت تستمع وتتحدث بفعالية وصدق.
• إظهار النزاهة: You act in line with our vision and values.

نقدم لكم:

• Contract Length: 6 months (Renewable, based on performance and fund availability).
• Salary Level: Non Management – G level 2 (Based on DRC’s salary scale)
• الموقع: Syria, Damascus.
• Expected Start date: 10 December 2026

كيفية التقديم

NOTE: ALLICATIONS WILL BE REVIEWED ON A ROLLING BASIS.

Interested? Then apply for this position by clicking on one of the links below:

Direct application link: Talentech – Grants Management Specialist – Application Form

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Application close on: 17 November 2026

DRC reserves the right to conduct tests and interviews before the closing date and can close the advertisement earlier in case of finding a suitable candidate.

Need further information?

للحصول على مزيد من المعلومات حول المجلس الدنماركي للاجئين، يرجى زيارة موقعنا الإلكتروني. www.drc.org

مصدر: موقع ReliefWeb (مكتب الأمم المتحدة لتنسيق الشؤون الإنسانية). منشور من قبل المجلس الدنماركي للاجئين. يرجى التقديم مباشرة لدى المنظمة كما هو موضح أعلاه.